HR Operations Coordinator

We are looking for our next HR Operations Coordinator to ensure systematic updates of our systems and flawless execution of HR matters. You’ll be responsible for the operation of payroll and employee contracts as well as matters concerning pension and insurances. It is essential that you know Danish employment law and speak Danish fluently – applications in Danish are welcome.

We are looking for our next HR Operations Coordinator to ensure systematic updates of our systems and flawless execution of HR matters. You’ll be responsible for the operation of payroll and employee contracts as well as matters concerning pension and insurances. It is essential that you know Danish employment law and speak Danish fluently – applications in Danish are welcome.

CO-RO A/S is a global leader in fruit concentrates, fruit-based drinks, and home-freeze ice lollies. Our more than 1,200 employees globally work diligently to develop, produce and market products under our internationally recognized brands, Sunquick, Suntop, Suncola and Sun Lolly.

CO-RO, founded in 1942, is a Danish company with a global food print. The brands are available in more than 75 countries with production sites in Europe, Middle East and Asia. The company is continuously growing by maintaining market leadership, expanding to new markets and introducing innovation. 2017 turnover was approx. DKK 2 bn. - mostly generated outside Europe.

We follow an ambitious growth strategy, and our ambition is to expand the role of our brands in people’s lives. We want to lead in the markets we operate in through innovative products that refresh and delight consumers.

The position

In this position, where you will be replacing our current colleague who is retiring, your tasks as HR Operations Coordinator will be:

  • Own and lead monthly payroll process for CO-RO A/S’ app. 300 employees in Denmark, ensuring a flawless execution of all payroll related processes 
    • Registration of time and other ad hoc input to payroll system
    • Calculation and payment of salary as scheduled
  • Update HR Master data system continuously as a base for payroll- and other people related processes
    • Be a super user on the payroll- and time registration system
    • Contribute to the continuous improvement and maintenance of HR and Payroll systems
    • Create and maintain personal information in personnel files, to ensure structured and updated electronic archive
  •  Ensure timely settlement and reporting to relevant authorities 
    • Calculation and administration of holiday allowance
    • Report to public authorities - TAX, FONDE, etc.
    • Reporting to statutory public statistics; DA and Statistics Denmark
    • Apply for salary reimbursement under the sickness benefit
    • Stay up to date with changes in tax and collective agreements
  • Reconciliate salary accounts according to established accounting procedures 
    • Ongoing reconciliation of salary accounts for the financial system and E-indkomst
    • Annual reconciliation of accounts according to the plan for the financial statements prepared by the accounting department
    • Ongoing reconciliation of holiday allowance
  • Support central annual headcount budget and salary review processes, liaising with HR Partners 
    • Establish structured process for gathering input from HR & EVPs on headcount and salary plans
    • Collate input and prepare files for decision making
    • Calculate annual bonus payments based on the bonus policies
  • Create employment contracts and addendums for Denmark based employees
    • Liaise with HR Business Partners regarding hiring of new employees, to ensure timely creation of contracts
    • Draw up addendums for existing employees when changes to terms occur 
    • Stay up to date with employment legislation and ensure standard contracts are updated continuously 
  • Be the key contact person regarding the company’s pension and insurance schemes 
    • Administration of payment to pension schemes
    • Liaise with pension provider regarding relevant changes and communication hereof
    • Stay up to date with insurance terms & conditions

The profile

Your educational background could be within HR or Business Management – we are mostly interested in how you have used your education as a successful HR Operations professional in a similar role for at least five years. Preferably you have experience from an organization with the full value chain.

We are looking for the following qualities:

  • Strong HR Operations capabilities, running payroll and other relevant processes in a rapidly changing environment
  • Experience driving processes for senior level managers, e.g. annual salary reviews
  • Skilled at communicating across organizational levels
  • Experience working in an international environment and willingness to support employees and managers from different cultures and backgrounds
  • Collaborative work-style and accustomed to working across teams
  • Excellent computer skills, with particular attention to AX D365, Lessor and Excel

Application

Soonest possible - interviews held regularly - Please submit your application and CV in Danish or English, with relevant documentation. If you have any questions regarding the position, please contact Stine Lystbæk – Director, Global HR by e-mail slystbaek@co-ro.com or Karina Thomas, HR Business Partner, kthomas@co-ro.com.

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