Recruitment Privacy Policy

This policy covers how we collect and use your Data in the context of our recruitment process.

Processing of personal data for recruitment

The purpose of collecting personal information about you in the recruitment process is to assess whether you are a qualified candidate for a vacant job at CO-RO A/S.

When you apply for a position with us, we receive and process a number of personal information about you. This means that we are data administrators for the personal information we process about you. You can find our contact information here

In connection with the recruitment process, we treat common personal information about you, but we may also treat special personal information and CPR. In this text, you can read more about what information we treat about you when you apply for a job with us.

When we receive your application

In the recruitment process, it is the personal data contained in your application, CV and other documents that are registered.

It will typically be the following information: Name, Address, Date of Birth, Gender, Phone Number, Email Address, CPR No., Marital Status, Education (s), Career History, Driving License Information, Recommendations / References, Hobbies.

We apply the nature of the data protection regulation. 6 (1) (b) as a legal basis as it concerns personal information that you have submitted to us in order to be employed.

We register the submitted information in our staff management system AX2012 / AX D365FO.

We are reviewing the application

We specifically assess the qualifications of each candidate in relation to the vacancy. Once we have read the applications, we select candidates for employment interview (s). The candidates who have not been called for a call are notified of this.

Once we have chosen you for an appointment
In connection with the employment talks, we will receive additional information about you, which we note for use in the further recruitment process.

We apply the nature of the data protection regulation. 6 (1) (b) as a legal basis as it concerns personal information that you have provided for the purpose of recruiting.

Information from social media

When recruiting positions focusing on customer and collaborative relationships, it may be relevant that we conduct a search for social media LinkedIn, Facebook, Instagram and Twitter.

We apply the balance of interest rules in the nature of the data protection regulation. 6 (1) (f) as a legal basis for obtaining information about candidates from social media. We do this to assess whether you have a profile that fits into the company and in the specific position.

Information from personality test

In connection with recruitment for some positions, the company carries out a personality test. We always assess whether it is relevant to the position in question. The purpose of the test is to evaluate your skills and qualifications as a potential employee and to assess whether your profile fits into the company and the specific position.

We use your consent pursuant to Article 6 (1) (a) of the Data Protection Regulation as the basis for processing this information and you will therefore be asked to give your consent before the test is conducted. You can withdraw your consent at any time. You can do this by contacting us at the contact details above. If you withdraw your consent, it will only take effect from this time. Therefore, it does not affect the legality of our processing of the information until you withdraw your consent.

Information from the previous employer

In some positions, it is necessary to obtain references from previous employers. If we retrieve references from one or more of your previous employers, we’ll record the information we receive.

We use your consent pursuant to Article 6 (1) (a) of the Data Protection Regulation as the basis for processing this information and you will therefore be asked to give your consent before contacting one or more of your previous employers. You can withdraw your consent at any time. You can do this by contacting us at the contact details above. If you withdraw your consent, it will only take effect from this time. Therefore, it does not affect the legality of our processing of the information until you withdraw your consent.

Residence and work permit

It is a condition of the employment that you have a valid work and residence permit. To ensure this, we may ask for a copy of your passport in connection with the employment.

If due to your citizenship, you are required to have a work permit and residence permit to work legally in Denmark, we will also obtain a copy of your work and residence permit.

We apply Article 6 (1) c of the Data Protection Regulation as a legal basis when we obtain a copy of your passport and any work and residence permit, as we have an obligation to ensure this pursuant to section 59 (3) of the Immigration Act. 5th

Storage and deletion

If you decline, we will delete the information we have registered for you within 6-12 months.

If you are hired, we will store the information that has been part of the recruitment process in your staff folder.

Keep application for future recruitment
In some situations, we would like to save your application, even if you have been refused, for future recruitment. If we will save your application, we will ask for your consent.

Your rights

According to the legislation in the Data Protection Act and the Data Protection Act you have rights. If you want to use your rights, please contact us.

Right to access information (inscribed), Article 15
You are entitled to gain insight into the information that we are processing about you, as well as a number of additional information.

Right to rectification, Article 16
You are entitled to receive incorrect information about yourself.

Right to have data deleted, Article 17
In special cases, you have the right to have information about you deleted before the time of our general deletion occurs.

Right to limitation of processing, Article 18
You may have limited access to the processing of your personal information. If you are entitled to limited treatment, in future, we may only process the information – except for storage – with your consent or for the purpose of determining, enforcing or defending legal claims, or for protecting a person or important social interests.

Right to object, Article 21
In some cases, you may object to our otherwise legitimate processing of your personal information.

Right to transmit information (data portability), article 20
You may, in certain cases, have the right to receive your personal information in a structured, commonly used and machine-readable format and to transfer such personal data from one data manager to another without any hindrance.

You can read more about your rights in the Danish Data Protection Agency’s Guide on the Registrar’s Rights, which you will find at www.datatilsynet.dk.

Complaint to the Danish Data Protection Agency

You have the opportunity to complain about our processing of your personal data to the Danish Data Protection Agency. You will find the contact information on their website www.datatilsynet.dk.